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Named ranges are a useful, but often underutilized, feature of Microsoft Excel. Named ranges can make formulas easier to understand (and debug), simplify the creation of complicated spreadsheets, and simplify your macros.
A named range is just a range (either a single cell, or a range of cells) to which you assign a name. You can then use that name in place of normal cell references in formulas, in macros, and for defining the source for graphs or data validation.
Using a range name, like TaxRate, in place of a standard cell reference, like Sheet2!$C$11, can make a spreadsheet easier to understand and debug/audit.
Using Named Ranges in Excel
Try using the CLEAN function or the TRIM function. For convenience, use named ranges. COUNTIF supports named ranges in a formula (such as =COUNTIF ( fruit,'=32')-COUNTIF ( fruit,'85'). The named range can be in the current worksheet, another worksheet in the same workbook, or from a. Jul 11, 2017 The Name Box in Excel is fastest way to create a named range: Select a cell or a range of cells that you want to name. Type a name into the Name Box. Press the Enter key. This wikiHow teaches you how to name a range of cells in Microsoft Excel for Windows or macOS. Open Excel on your PC or Mac. It's in the Start menu on a PC (usually in the All Apps folder), and in the Applications folder on a Mac.
For example, let’s look at a simple order form. Our file includes a fillable order form with a dropdown to select the shipping method, plus a second sheet with a table of shipping costs, and the tax rate.
Version 1 (without named ranges) uses normal A1-style cell references in its formulas (shown in the formula bar below).
Version 2 uses named ranges, making its formulas much easier to understand. Named ranges also make it easier to enter formulas, since Excel will display a list of names, including function names, that you can pick from, whenever you start to type a name in a formula. Double-click the name in the pick list to add it to your formula.
Opening the Name Manager window from the Formulas tab displays a list of the range names and the cell ranges they reference.
But named ranges have other benefits also. In our example files, the shipping method is selected using a dropdown (data validation) in cell B13 on Sheet1. The selected method is then used to lookup the shipping costs on Sheet2.
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Without named ranges, the dropdown choices must be manually entered since data validation will not allow you to select a source list on a different sheet. So all of the choices must be entered twice: once in the dropdown list, and again on Sheet2. Gundam breaker 3 pc system requirements. In addition, the two lists must match.
If an error is made in one of the entries in either list, then the shipping cost formula will generate an #N/A error when the erroneous choice is selected. Naming the list on Sheet2 as ShippingMethods eliminates both problems.
You can reference a named range when defining the data validation for a dropdown list by simply entering =ShippingMethods in the source field, for example. This allows you to use a list of choices that are on another sheet.
And if the dropdown is referencing the actual cells used in the lookup (for the shipping cost formula), then the dropdown choices will always match the lookup list, avoiding #N/A errors.
Create a Named Range in Excel
To create a named range, simply select the cell or range of cells you want to name, then click in the Name Box (where the selected cell address is normally displayed, just left of the Formula Bar), type the name you want to use, and press Enter.
You can also create a named range by clicking the New button in the Name Manager window. This opens a New Name window where you can enter the new name.
By default, the range to be named is set to whatever range is selected when you click the New button, but you can edit that range before or after saving the new name.
Note that range names cannot include spaces, although they can include underscores and periods. Generally, names should begin with a letter and then contain only letters, numbers, periods, or underscores.
Names are not case-sensitive, but using a string of capitalized words, such as TaxRate or December2018Sales, makes the names easier to read and recognize. You cannot use a range name that mimics a valid cell reference, such as Dog26.
You can edit your range names or change the ranges they refer to using the Name Manager window.
Note also that each named range has a defined scope. Normally, the scope will default to Workbook, which means the range name can be referenced from anywhere within the workbook. However, it is also possible to have two or more ranges with the same name on separate sheets, but within the same workbook.
For example, you might have a sales data file with separate sheets for January, February, March, etc. Each sheet could have a cell (named range) called MonthlySales, but normally the scope of each of those names would only be the sheet containing it.
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Thus, the formula =ROUND(MonthlySales,0) would give February sales, rounded to the nearest whole dollar, if the formula is on the February sheet, but March sales if on the March sheet, etc.
To avoid confusion in workbooks having multiple ranges on separate sheets with the same name or simply complicated workbooks with dozens or hundreds of named ranges, it can be helpful to include the sheet name as part of each range name.
This also makes each range name unique, so that all the names can have a Workbook scope. For example, January_MonthlySales, February_MonthlySales, Budget_Date, Order_Date, etc.
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Two cautions regarding the scope of named ranges: (1) You cannot edit the scope of a named range after it is created, and (2) you can only specify the scope of a new named range if you create it using the New button in the Name Manager window.
If you create a new range name by typing it in the Name Box, the scope will default to either Workbook (if no other range with the same name exists), or to the sheet where the name is being created. Therefore, to create a new named range whose scope is limited to a particular sheet, use the Name Manager “New” button.
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Finally, for those who write macros, range names can be easily referenced in VBA code by simply placing the range name within brackets. For example, instead of ThisWorkbook.Sheets(1).Cells(2,3) you can simply use [SalesTotal] if that name refers to that cell.
Start using named ranges in your Excel worksheets and you will quickly being to appreciate the benefits! Enjoy!
Before you begin, however, you should be aware of some important rules for the names of namedranges in Excel:
- Names can't contain any spaces. You might want to use an underscore character instead ofspace (such as Annual_Total).
- You can use any combination of letters and numbers, but the name of the range must beginwith a letter symbol. A name can't begin with a number (such as 3rdQuarter) orlook like a cell reference (such as Q3).
- Other symbols, except for underscores and periods, aren't allowed.
- Names are limited to 255 characters, but it's a good practice to keep names as short aspossible yet still be meaningful and understandable.
Excel also reserves a few names internally for its own purposes. Although you can create namesthat override Excel's internal names, you should avoid doing so. To be on the safe side, avoidusing the following names: Print_Area, Print_Titles, Consolidate_Area,and Sheet_Title.
Create a named range in Excel
To create a named range, start by selecting the cell or range that you want to assign a name.Then, do one of the following:
- On the Formulas tab, in the Defined Names group, click Define Name..:
- Right-click on the selection and choose Define Name.. in the popup menu:
- On the Formulas tab, in the Defined Names group, click Name Manager (or pressCtrl+F3), then in the Name Manager dialog box, click the New.. button:
Excel displays the New Name dialog box:
Type a name in the Name field (Excel can display the name if you selected a data range witha heading line). The active or selected cell or range address appears in the box labeled Refers to.Verify that the address listed is correct and then click OK to add the name to your spreadsheetand close the dialog box.
Change Name Range Excel
Note: A faster way to create a name is to use the Name box (to the leftof the formula bar):
Select the cell or range to name and then click the Name box and type the name. PressEnter to create the name. (You must press Enter to assign the name to theselected range; if you type a name and then click in the worksheet, Excel won't create thename.) If the name already exists, you can't use the Name box to change the range towhich that name refers. Attempting to do so selects the range instead.
If your formula uses named cells or ranges, you can either type the name in place of the address orchoose the name from a list and have Excel insert the name for you automatically. The worksheet containstwo defined names: Names and Values.
Insert a named range reference into the formula
There are ways to insert a named range reference into a formula are available:
Set Print Range Names In Excel
- On the Formula tab, in the Defined Names group, click Use in Formulaand choose the range name:
- On the Formula bar type the first letters of the range name, Excel opens the listof matching named ranges:or
- Press F3 to display the Paste Name dialog box:
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See also this tip in French:Comment créer et utiliser des plages nommées.